Introduction
Médecins Sans Frontières (MSF) translates to Doctors without Borders. We provide medical assistance to people affected by conflict, epidemics, disasters, or exclusion from healthcare. Our teams are made up of tens of thousands of health professionals, logistic and administrative staff - bound together by our charter. Our actions are guided by medical ethics and the principles of impartiality, independence and neutrality. We are a non-profit, self-governed, member-based organization.
MSF was founded in 1971 in Paris by a group of journalists and doctors. Today, we are a worldwide movement of nearly 63,000 people.
Rationale/Objective for position
Planning, coordinating and monitoring all logistics activities in the project related to fleet and motorized equipment management, both in the capital and the field, according to MSF standards and protocols in order to have the vehicles and equipment in optimal running conditions.
Tasks & Responsibilities
- In collaboration with the LogCo / Technical LogCo, planning, establishing and reviewing the fleet and motorized equipment management in the mission/project including its annual budget, in order to identify and prioritize operational needs and objectives of the mission.
- Monitoring and ensuring the implementation of the fleet and motorized equipment management activities in the mission ensuring compliance to MSF standards, protocols and procedures This includes the following:
- Implementing the specific procedures to ensure and to monitor that the vehicles and other motorised equipment (generators, pumps, etc.) inventory, documentation and first aid kit are inspected on a monthly basis by the responsible driver; that maintenance services (A, B, or C) are done on time and fully recorded in the vehicle logbook and to rationalize the use of fuel and other consumable items.
- Carrying out technical evaluations of all the hired vehicles, engines and transport companies, drawing up the necessary documents (contracts, etc.) in order to ensure the transportation services between the capital and the field.
- Drawing up, in collaboration with the LogCo or Technical LogCo, an annual order for spare parts, and identify potential local providers (for spare parts, fuel and lubricants) in order to efficiently ensure maintenance activities of the fleet and motorised equipment. Together with the Supply Manager, organizing the storage of spare parts as well as the supply processes in order to ensure a quick lead time.
- In collaboration with the LogCo / Technical LogCo and the HRCo, participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all logistics activities pertaining to his area.
- Ensuring technical support and providing coaching and training to all drivers to ensure they adhere to all MSF driving rules and regulations, take good care of their vehicles, prevent damage, perform routine maintenance activities and fill in the vehicle logbook with all relevant information. Providing supervisor advice on vehicle insurance in the mission in order to find the most efficient coverage.
- Participating in monthly reports according to guidelines (SitRep, Logistics Statistical Report, etc.)
- Performing delegated tasks according to his/her speciality and as specified in his/her job description.
Qualifications
- Education
- Essential university or technical school diploma, desirable Logistics related studies.
- Essential university or technical school diploma, desirable Logistics related studies.
- Experience
- Essential, previous experience in logistics Management (minimum two years). Proven understanding of MSF Field Logistics
- Competencies
- Essential, mission language/Bilingual (English & French).
- Computer literacy
- People Management.
- Commitment.
- Flexibility.
- Results oriented.
- Teamwork
Information
The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data only for the recruitment process to have all the information and documents necessary to proceed with the recruitment, validation of your application and selection of the most suitable candidate. Your personal data will be treated confidentially. MSF will not use your personal data in any other way not foreseen for purposes of recruitment.
MSF is an equal opportunity employer and does not charge any application/ recruitment fee. Women and persons with disability are encouraged to apply.
***Acquisition is not appreciated***