Section Pharmacist

Do your skills and experience not precisely match the requirements? At MSF EA, we strive to create a safe, diverse and inclusive workplace, recognizing the need to increase access to professional opportunities for historically underrepresented groups. If you're interested in this position but your experience doesn't align perfectly with the selection criteria, we encourage you to apply anyway. You might be the ideal candidate for this or other positions. 

Firmly committed to safeguarding patients, community members, staff, and all those in contact with the organization from all forms of abuse, including sexual exploitation, abuse, and harassment (SEAH), we will take all necessary steps, through rigorous vetting processes, to ensure that confirmed perpetrators of abuse do not join the organization.

For this position, contact level with patients and children is categorized as Medium and will be monitored with this in regard.

Introduction

Médecins Sans Frontières/Doctors Without Borders (MSF) is an international independent medical humanitarian organisation that provides assistance to people affected by conflicts, epidemics, and natural or human-made disasters and excluded from healthcare. We provide this assistance without discrimination, irrespective of race, religion, creed or political affiliation. 

About MSF Eastern Africa

MSF Eastern Africa is the regional institutional office of MSF. It focuses on representation and networking, recruiting and supporting staff from the region, communications and fundraising, as well as working on other dossiers of importance to MSF such as Diversity, Equity and Inclusion (DEI), Data Protection, mutualization, training, medical operational support and environmental health.  

Rationale/Objective for Position

The HQ Section Pharmacist supports MSF Ubuntu’s medical mission by ensuring that every community we serve has access to safe, effective, and quality assured medicines and medical products.

Guided by the spirit of Ubuntu, recognizing our shared humanity, the section pharmacist works collaboratively with program teams, supply unit/s, and other HQ teams to strengthen pharmaceutical standards and system and promote responsible and compassionate care.

This position will be hierarchically and functionally accountable to the Medical Director, with additional functional collaboration with other advisors.

Tasks & Responsibilities

Strategic and Technical Leadership

• Develop and implement MSF Ubuntu pharmaceutical framework and strategies in alignment with MSF International policies.
• Define medical supply strategies (local and international procurement) in collaboration with Supply and Logistics departments.
• Ensure compliance with MSF international pharmaceutical quality assurance policies and procedures.
• Define and manage the Medical Master List (MML) for MSF Ubuntu in collaboration with OCB Pharmaceutical Unit, and Supply/Logistic departments.
• Act as the medical department focal point for pharmaceutical matters with MSF Ubuntu Supply and Logistics department, MSF Supply, OCB Pharmaceutical Unit, and international procurement centers.
• Provide expect input to operational planning, including new country programs, emergency responses.
• Support initiatives such as antimicrobial stewardship, rational drug use, and pharmacovigilance.

Technical and Operational Support

• Provide expert pharmaceutical advice and technical support to country programs and HQ teams.
• Advice and support programs on forecasting, validation of medical orders in close collaboration with the medical responsible at programs and HQ. 
• Provide technical validation of local pharmaceutical purchases for country programs and advise the Medical Director on exceptional approvals and authorizations.
• Provide guidance on legal and regulatory aspects of pharmaceutical procurement and importation.
• Conduct field visits to assess pharmaceutical systems, local markets, and compliance with WHO GDP, GSP, and GMP standards and provide technical support on local procurement of pharmaceuticals, where necessary.
• Member of the pharma cold chain group. This group defines the pharma requirement for cold chain management and oversees the Dr Cold Chain (front line platform to support the field).
• Management of Cold Chain Excursions in close collaboration with supply and logistics department.
• Serve as MSF Ubuntu medical department focal point for ‘Good Pharmacy Practice (GPP)’, ensuring the delivery of optimal, evidence-based care within its programming.

Quality Assurance and Pharmacovigilance

• Ensure the quality and safety of medicines, medical devices, and therapeutic products used in MSF Ubuntu programs comply with MSF quality assurance policy and standards.
• Contribute to the development of international pharmaceutical standards, technical specifications, and policies within MSF.
• Collaborate with OCB pharmaceutical unit and MSF Supply centers on product selection, procurement standards and supplier compliance.
• Act as focal point for quality alerts, batch recalls, and pharmacovigilance reporting closely follows up and provides technical support.

Storage, Distribution, and Stock Management

• Define and support implementation of Good Storage and Distribution Practices (GSDP) in MSF Ubuntu Programs in collaboration with Supply and Logistics Department.
• Oversee pharmacy and medical stock management standards in coordination with Supply and Logistics department.
• Serve as medical focal point for relevant pharmacy/medical-supply tools like, IsyStock, MedOrder or any new tool initiatives, supporting its development, rollout, and user training.
• Serve as a medical focal point for UniField related application use and meeting medical-supply and pharmacy standards towards supply and logistics department.
• Ensure proper pharmacy management in distribution pharmacies and end-user units including structural management (size, layout, flow, items arrangement and storage conditions); administrative management (reception, preparation, distribution, inventory, movements record, stock levels follow-up and reporting); and data collection (consumption data, quality data collection and communication management).
• Ensure that the required tools for pharmacy and medical stock management are implemented and correctly functioning along with proper support documentation (manuals and SOP’s – Standards of procedures).
• Support the programs in setting up pharmacy and medical stock management, when needed.

Representation and Coordination

• Represent the MSF Ubuntu in international pharmacist working groups and technical platforms.
• Collaborate with other MSF sections, regional pharmacists, and external partners (e.g. WHO) on pharmaceutical policy and standards.

Capacity Building and People Management

• Support recruitment, mentoring, and development of pharmacy staff and pools.
• Build capacity of MSF Ubuntu program pharmacists and medical teams on pharmaceutical management, quality standards, and tools.
• Promote knowledge transfer and continuous improvement in pharmacy practices across MSF Ubuntu programs.
• Contribute to knowledge sharing platforms, workshops and communities of practice.

Qualifications

Education

• A master’s or doctoral degree in Pharmacy
• Fluency/excellent level of written and spoken English, knowledge of French is an advantage.
• Excellent knowledge and experience in cross/multicultural communication and collaboration.

Experience

• At least five (5) years of demonstrated MSF international experience and worked in MSF Head Quarters position in Pharmacy and/or as a Pharmacy Coordinator.
• Experience working in pharmaceutical product supply, medical stock management
• Experience in implementing good storage and distribution practices and good pharmaceutical practices (including aspects such as good distribution practices and safe medication practices).
• Commitment to and experience of advancing multicultural collaboration, learning, equity, diversity, and inclusion in the workplace.

Competencies

• Technical Competencies
• • Excellent skills in Office Suite (advanced MS Excel and others)
  • Solid knowledge of MSF tools (Isystock, MedOrders, UniField, DART etc) is an asset.
  • Ability to produce high quality, succinct actionable reports with clear recommendations.
  • Excellent written and presentation skills across audiences of diverse backgrounds.
• Behavioral/General Competencies
• • Commitment to MSF’s Principles 
  • Cross-cultural Awareness 
  • Strategic Vision 
  • Results and Quality Orientation 
  • Service Orientation 
  • Planning and Organizing 
  • Initiative and Innovation 
  • Teamwork and Cooperation 
  • People Management and Development 
  • Networking and Building Relationships
  • Security awareness and Management